U.S. JGOFS Synthesis & Modeling Project

SMP SUMMER MEETING LOGISTICS

DEADLINES

JUNE 18 - ROOM RESERVATION WITH MARY
JUNE 18 - AIRLINE RESERVATION
JULY 13 - ABSTRACT

VENUE

The meeting will be held in room 507 in the Clark Building on the Quissett Campus of Woods Hole Oceanographic Institution starting at 8:30 am on July 21 and ending at noon on July 25. Continental breakfast will start at 7:30 a.m. each day.

MAP:
Directions to WHOI
WHOI "locator maps"
Woods Hole Village
Quissett Campus
Another map of Quissett Campus and Woods Hole Village
 

PRESENTATIONS

This meeting's format includes only 4 plenary talks daily. The remainder of the meeting is devoted to poster sessions, discussion, and organization of synthesis papers for the final SMP special issue. All participants are encouraged to bring a poster display, and to submit an abstract to J Kleypas before July 13.

Most of the posterboards available for the meeting allow a 3´W x 4´H poster. There is also limited space for larger posters on the walls.

During the "POSTER INTRODUCTIONS" (on M,T,W,Th mornings) each presenter will have 3-5 minutes to introduce their poster. Each poster introduction will be allowed 1 (ONE) overhead; i.e., please plan to keep your introduction brief and to-the-point.
 

LODGING

Lodging will be in 3 hotels:
Inn on the Square at Falmouth Square, ~3 miles from the meeting site
Nautilus Motor Inn , Woods Hole, ~2 miles from the meeting site
Sands of Time Motor Inn, Woods Hole, ~2 miles from the meeting site.

The bus from the airport has stops close to the hotels.

REGISTRATION

Please use the on-line registration form to register for this meeting. This allows you to register, submit titles and abstracts for your posters, and secure a hotel room.

There are no registration fees.

As in the past, the US JGOFS office will pay travel expenses for 1-2 PI's from active SMP projects and for invited speakers. We also try to reserve funds for a few postdocs and students, as well as former PIs and other interested parties who cannot otherwise pay their own way. This year we have funds to pay for 55-60 participants, but have room for those who wish to attend on their own. All registered participants will be included in the catered breakfasts and lunches, and the Thursday night clam bake.

Mary Zawoysky will keep the "lodging list", so if you have questions about a room reservation, or need to make changes, please contact her by e-mail (mzawoysky@whoi.edu) or phone (508-289-2834) by June 18. If we are paying for your trip, we will pay for your hotel directly, other than incidental expenses.
 

AIR TRAVEL

Boston's Logan Airport is the closest airport with the most flights. Providence Airport is also convenient although with less bus service to Woods Hole. Flying into Hyannis Airport is also a possibility but is not recommended. You are encouraged to use Preferred Travel at 1-888-woods-14 or 1-888-966-3714 if we are paying for your trip, and you would like your ticket to be prepaid by the US JGOFS office. U.S. flag carriers must be used. Please make your air reservation by June 18 and copy mzawoysky@whoi.edu) on your itinerary. The US JGOFS office will reimburse your other travel expenses via a travel expense voucher that we will give out at the meeting.
 

GROUND TRAVEL

Rental cars:  We will be able to fund a limited number of rental cars on a first come-first serve basis with the provision that you would be willing to transport others to and from the hotel/meeting site. Preferred Travel can arrange car rentals. Please also let Mary know if you would like to rent one so she can track the number of cars and get you a parking permit.

Bus service:  We have a good bus service from Logan Airport to Falmouth and Woods Hole. You might want to check the bus schedule before you make your flight to make sure the schedules mesh well. See the schedule for the Bonanza Bus Service at http://www.bonanzabus.com/logboswh.htm. Also a shuttle circulates around the WHOI buildings. Ask Mary for a copy of the schedule (it is no longer online).

Mileage will be reimbursed at the rate of 36 cents per mile.

BICYCLE RENTAL

There are local bike rental shops. Current rates are $80 per week or $18 a day. Mary Zawoysky can help you with this if you are interested.

FOOD

Like last year, continental style breakfasts, buffet lunches, one reception on Monday evening and one modified clambake on Thursday evening will be provided. Anyone who has special dietary requirements, e.g., vegetarians, should let Mary know. For the meals we don't provide the per diem rates are:

Breakfast- $8
Lunch- $12
Dinner- $25

This logistical information was provided by Mary Zawoysky (mzawoysky@whoi.edu) - please contact her if you have any questions.